PRIVACY POLICY

Last Updated: August 31, 2026

Trileaf Designs LLC, doing business as Mindful Marketing (“Mindful Marketing,” “we,” “us,” or “our”), respects your privacy and is committed to handling personal information responsibly and transparently.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit https://mindfulmarketing.biz/, communicate with us, request information about our services, interact with our marketing communications, schedule or participate in meetings, or otherwise interact with Mindful Marketing.

This Privacy Policy applies to information Mindful Marketing processes for its own business purposes. When Mindful Marketing processes information on behalf of a client, the client may control that information and additional contractual or legal requirements may apply.

1. Information We Collect

Depending on how you interact with Mindful Marketing, we may collect the following categories of information.

Information You Provide Directly

This may include:

• Name
• Business or organization name
• Email address
• Telephone number
• Mailing or business address
• Website URL
• Job title or professional information
• Information submitted through contact or inquiry forms
• Information provided when scheduling a meeting
• Communications you send to us
• Information shared during consultations, meetings, or client engagements
• Testimonials, reviews, or feedback you voluntarily provide
• Other information you choose to provide

Our public website does not currently provide functionality for visitors to upload files.

Please do not submit Social Security numbers, medical information, financial account credentials, passwords, or other sensitive or regulated information through general website contact forms.

Information Collected Automatically

When you visit our website, certain information may be collected automatically through cookies, pixels, tags, scripts, log files, and similar technologies.

Depending on the technologies active on our website, this information may include:

• IP address
• Browser and device information
• Operating system
• Approximate geographic location derived from an IP address
• Referring and exit pages
• Pages viewed
• Links or buttons clicked
• Date, time, and duration of visits
• Advertising or device identifiers
• Information about interactions with our website or advertisements

We may use analytics, advertising, and measurement technologies provided by companies such as Google, Meta, Microsoft, LinkedIn, and other service providers.

Information From Third-Party Sources

Mindful Marketing may obtain professional or business contact information from publicly available sources, referrals, business partners, social media platforms, business directories, and legitimate third-party business information providers.

For example, we may obtain business contact information through services such as Apollo for business development and marketing purposes.

We may combine information obtained from these sources with information we already maintain.

2. How We Use Information

We may use personal information to:

• Respond to inquiries and requests
• Provide consultations and communicate with prospective clients
• Provide and administer services for clients
• Prepare proposals and service agreements
• Schedule and conduct meetings
• Process invoices and payments
• Communicate about active projects
• Provide customer service and support
• Operate, maintain, secure, and improve our website
• Understand website usage and performance
• Measure advertising and marketing effectiveness
• Conduct business analytics
• Develop and improve services
• Send newsletters, educational information, offers, and other marketing communications
• Conduct appropriate business-to-business outreach
• Provide resources requested by visitors
• Maintain business records
• Detect, investigate, or prevent fraud, misuse, security incidents, or other harmful activity
• Protect our rights, property, systems, clients, and users
• Comply with contractual and legal obligations
• Establish, exercise, or defend legal claims
• Accomplish other purposes disclosed when information is collected or with your authorization

3. Email and Marketing Communications

Mindful Marketing may communicate with current clients, prospective clients, people who contact us, and business contacts obtained through legitimate sources.

Submitting an inquiry may result in follow-up communications from Mindful Marketing, including relevant marketing communications.

Commercial marketing emails will be handled in accordance with applicable law. Marketing recipients may opt out of future promotional emails by using the unsubscribe mechanism provided in the communication or by contacting [email protected].

An opt-out from marketing communications does not prevent Mindful Marketing from sending communications that are necessary or appropriate for non-marketing purposes, such as responding to an inquiry, communicating about an active engagement, sending invoices, addressing security or service matters, or fulfilling other business or legal obligations.

4. Cookies and Similar Technologies

Our website may use cookies and similar technologies for different purposes.

Necessary Technologies

These technologies support basic website operation, security, navigation, forms, and other functionality.

Analytics and Performance Technologies

These technologies help us understand how visitors use our website, identify technical or usability issues, and improve website performance.

Advertising and Targeting Technologies

These technologies may help us measure advertising campaigns, understand interactions with advertisements, limit or personalize advertising, and evaluate marketing effectiveness.

Depending on the technology involved, information may be transmitted to third-party analytics or advertising providers.

Where appropriate, Mindful Marketing may provide cookie or privacy preference controls that allow visitors to manage nonessential technologies.

Browser settings may also allow you to block or delete cookies. Blocking certain technologies may affect website functionality.

Where applicable law requires recognition of a legally valid browser-based universal opt-out preference signal, Mindful Marketing will endeavor to honor such signals as required.

5. Sale, Sharing, and Targeted Advertising

Mindful Marketing does not sell or rent personal information for money and does not intentionally provide customer or website visitor information to unrelated businesses for those businesses’ independent direct-marketing purposes.

Certain privacy laws, however, use terms such as “sale,” “sharing,” or “targeted advertising” more broadly than their ordinary meanings. Under some laws, transmitting online identifiers or activity information to advertising technology providers may qualify as a sale, sharing, or processing for targeted advertising even when no money is exchanged.

Where applicable law provides a right to opt out of these activities, Mindful Marketing will provide or honor applicable methods for exercising that right.

6. How We Disclose Information

We may disclose information to third parties when reasonably necessary to operate our business, including:

• Website hosting, technology, and IT providers
• Analytics providers
• Advertising and marketing platforms
• Email marketing and communication providers
• Scheduling providers
• Meeting, videoconferencing, transcription, and note-taking providers
• CRM and business-management providers
• Cloud storage providers
• Payment processors
• Accounting and invoicing providers
• Independent contractors, consultants, and virtual assistants who require appropriate access to perform services
• Professional advisers such as attorneys, accountants, insurers, and IT/security professionals
• Government authorities or other parties when required or permitted by law

We may also disclose information in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction.

We do not authorize service providers to use information contrary to applicable agreements or law.

7. Payments

Mindful Marketing does not currently offer a general website checkout for its consulting and marketing services.

Invoices and payments may be administered through third-party services such as QuickBooks, Stripe, or other payment processors. Those providers process payment information under their own terms and privacy practices.

Mindful Marketing generally does not need to directly receive or store complete payment-card credentials when payment information is submitted directly to a third-party payment processor.

8. Meeting Recording, Transcription, and AI Note-Taking

With appropriate notice, meetings, consultations, or calls may be recorded, transcribed, summarized, or processed using videoconferencing, transcription, or AI-assisted meeting technologies.

Participants may receive notice verbally, through the applicable meeting platform, through an automated notification, or through another appropriate method. Where consent is required by applicable law, we seek to obtain the legally required consent before recording.

If you do not wish to be recorded or transcribed, please notify us before or at the beginning of the meeting so appropriate arrangements can be considered.

Recordings, transcripts, summaries, and notes may be retained when reasonably necessary for client service, documentation, business operations, or legal purposes.

9. Artificial Intelligence and Automated Technologies

Mindful Marketing uses artificial intelligence and AI-assisted technologies as tools to support activities such as research, analysis, brainstorming, drafting, summarization, workflow improvement, marketing strategy, and meeting documentation.

AI-assisted client-facing work and publicly published AI-assisted work is reviewed by a human before delivery or publication.

Mindful Marketing takes steps intended to limit inappropriate disclosure of confidential, proprietary, sensitive, or regulated information when using AI technologies and considers privacy and security when selecting and using technology providers, including business-oriented technology solutions where appropriate.

AI providers and other technology vendors may process information according to the applicable service configuration, contractual terms, and privacy practices.

10. Client Information and Confidential Information

During client engagements, Mindful Marketing may receive or access information necessary to perform agreed services, including business records, analytics information, CRM information, customer or contact information, advertising accounts, social media accounts, administrative access, login credentials, employee or business information, and other client-provided information.

The handling of client information may also be governed by the applicable proposal, service agreement, confidentiality agreement, business associate agreement, data-processing agreement, or other written agreement.

Clients should not provide Mindful Marketing with protected health information, sensitive financial information, or other specially regulated information unless Mindful Marketing has expressly agreed to receive or process that information and any legally required safeguards or agreements are in place.

11. Security

Mindful Marketing uses reasonable administrative, technical, and organizational measures designed to protect information appropriate to the nature of the information and our operations.

Access to client systems and information is limited to persons who require access for legitimate business purposes.

However, no website, electronic transmission, cloud service, storage system, or security measure can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

If we become aware of a security incident involving information for which we are responsible, we will evaluate and respond to the incident in accordance with applicable law and contractual obligations.

12. Data Retention

We retain information for as long as reasonably necessary for the purposes for which it was collected or subsequently processed, including to provide services, maintain appropriate business and financial records, resolve disputes, enforce agreements, protect legal rights, meet security needs, and comply with legal obligations.

Different categories of information may be retained for different periods depending on their purpose, sensitivity, contractual requirements, and applicable law.

When information is no longer reasonably necessary, we may delete, anonymize, or otherwise appropriately dispose of it, subject to legal, contractual, operational, backup, and recordkeeping requirements.

13. Privacy Rights

Depending on your state of residence and whether a particular privacy law applies to Mindful Marketing or the processing involved, you may have rights concerning your personal information, potentially including rights to:

• Request access to certain personal information
• Request correction of inaccurate information
• Request deletion of certain information
• Obtain a portable copy of certain information
• Opt out of certain sales, sharing, targeted advertising, or profiling
• Withdraw consent where processing depends on consent
• Appeal certain decisions concerning a privacy request
• Receive equal treatment for exercising applicable privacy rights

Not every right applies in every jurisdiction or circumstance. Legal exceptions may also apply.

Mindful Marketing may voluntarily honor reasonable privacy requests even where a particular comprehensive state privacy statute does not apply.

To submit a privacy request, email:

[email protected]

Subject line: Privacy Request

Please describe your request and provide enough information for us to reasonably identify the information involved and verify the request where necessary.

We will respond within the period required by applicable law.

Authorized agents may submit requests where applicable law permits them, subject to appropriate verification.

14. Children’s Privacy

Mindful Marketing’s business services, inquiry forms, and marketing activities are intended for adults and business purposes.

We do not knowingly solicit personal information from children through our website or knowingly use the website to market our services to children.

If we learn that we have collected personal information from a child in circumstances where consent or another legal requirement applies, we will take appropriate steps consistent with applicable law.

15. Third-Party Websites, Social Media, and Services

Our website may contain links to social media platforms, business resources, software providers, articles, research, or other third-party websites and services.

We do not control the privacy, security, content, or practices of independent third parties. A link does not necessarily constitute endorsement.

Third-party websites and services are governed by their own policies and terms, and we encourage you to review them before providing information.

16. Business Transfers and Legal Requirements

We may disclose information where we reasonably believe disclosure is necessary to comply with applicable law, regulation, legal process, or governmental request; protect legal rights or safety; investigate suspected misconduct; enforce agreements; or protect Mindful Marketing, our clients, or others.

Information may also be transferred as part of a corporate transaction such as a merger, acquisition, restructuring, financing, or sale of some or all business assets.

17. United States Operations

Mindful Marketing is based in the United States and primarily markets and provides services within the United States.

Our website may be accessible internationally, but such accessibility does not mean that Mindful Marketing intentionally markets services in every jurisdiction.

Information may be processed and stored in the United States or other locations where our service providers operate, subject to applicable legal requirements.

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices, technology, services, or legal obligations.

The revised version will be identified by an updated “Last Updated” date. Material changes may also be communicated through other appropriate means when required by law.

19. Contact Us

Questions, concerns, or privacy requests may be directed to:

Trileaf Designs LLC dba Mindful Marketing
401 Church Street
O’Fallon, MO 63366
United States

Email: [email protected]
Phone: 314-753-5323
Website: https://mindfulmarketing.biz/